Your guide to making the right venue choice for your event
The Importance of Asking the Right Questions
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
Top Questions You Need to Ask Before Booking a Venue
Before signing a contract, here’s what you need to clarify:
- What’s included in the rental fee? Is the rental fee inclusive of furniture, AV equipment, and setup/cleanup services?
- What are the payment terms? What are the deposit requirements, and when is the final payment due?
- What’s the cancellation or refund policy? Make sure to understand the venue’s cancellation or refund policies to avoid future issues.
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
- Are there time restrictions? Ask about setup, breakdown, and event end times to plan your schedule effectively.
Customizing Your Event at the Venue
To truly personalize your event, ask about the following aspects of the venue:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Visit the Venue Before Booking: Pro Tip
Although photos can give you an idea, visiting the venue in person is essential. Pay close attention to parking, accessibility, and ambiance.
Why Claridge is Your Go-To Venue for Events
At Claridge, we prioritize transparency and flexibility to ensure your event exceeds expectations. Our team is ready to answer all your questions and guide you through every step of the process.
